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Saturday, March 28, 2015

ICE - Federal Financial Management System (FFMS)

  • Investment Description

    The purpose of this investment is to provide a financial system of record and a core financial management system for the following components of the U.S. Department of Homeland Security (DHS): ICE, CIS, DHS Headquarters, National Protection and ProgThe purpose of this investment is to provide a financial system of record and a core financial management system for the following components of the U.S. Department of Homeland Security (DHS): ICE, CIS, DHS Headquarters, National Protection and Programs Directorate, DHS Office of Health Affairs and DHS Science and Technology Directorate. The system, Federal Financial Management System (FFMS), is a Web-based, workflow management and financial transaction system that allows users to create and maintain records for allocations, commitments, obligations, travel advances, and accounts payables and receivables. Key goals of the investment are to ensure compliance with the Standard General Ledger account structure and posting rules required by the CFO Act of 1990, improve the accuracy and auditability of financial data and processes, and to provide a tight integration among the eight distinct modules of FFMS ensuring an efficient and accurate system with appropriate checks and balances. ICE's OCFO, Office of Financial Management (OFM) is responsible for operating and maintaining FFMS. Other stakeholders are the six DHS components and their budget and financial personnel (e.g. accounting technicians and budget and cost analysts), U.S. Department of Treasury, contractors/vendors, members of the public that participate in DHS programs, contracting officers, contracting officer's representatives (CORs), IT program/project managers, and program management office (PMO) support staff.Benefits of FFMS include compliance with accounting standards and requirements (e.g. Prompt Payment Act); reduction in data redundancy with re-use of data after entered once; provide timely, reliable, and complete financial data for decision-making; promote standard information integration and electronic data sharing with internal and external entities; has accountability, internal controls, and security built within its processes coupled with audit trail for all financial transactions; and the ability to track spending by program, project, specific funding string, fund appropriation type and other financial record attributes.Based on the above benefits, the investment directlly supports Mission 3: Enforcing and Administering Our Immigration Laws, specifically Goal 3.1, strengthen and effectively administer the immigration system as stipulated in the Quadrennial Homeland Security Review (QHSR) Report. More..

  • FY2015 (CY) Spending

    $29.83 M

    Time frame of Investment

    2003 - 2017

  • Status

    No change in status

CIO Information

Luke McCormack

Agency Head

Jeh Johnson

Agency

DHS

Bureau

Immigration and Customs Enforcement

Evaluation by Agency CIO

Chart.

Current Evaluation

4

Color balls based on variances or ciorating

Evaluation Explanation

The Immigration and Customs Enforcement (ICE) Federal Financial Management System (FFMS) program is in the Support life cycle phase. An update to theThe Immigration and Customs Enforcement (ICE) Federal Financial Management System (FFMS) program is in the Support life cycle phase. An update to the Operational Analysis is currently in development. A modernization project to replace FFMS is in place with an undetermined completion date. The program is poised to continue operations within acceptable OMB ranges for cost and schedule variances while meeting reporting requirements and customer expectations. The Department of Homeland Security (DHS) Chief Information Officer (CIO) continues to assess the Federal Financial Management System (FFMS) program as a Moderately Low Risk investment. More..

Project Summary

Select Timeframe:
  • Number of Projects

    1

  • Cost Variance

    Chart.

  • Schedule Variance

    Chart.

Project Name Project Life Cycle Costs Cost Variance Schedule Variance Project Status
Tech Refresh$775 KGreenGreenIn-progress

Operational Performance

Metric Description Frequency Unit of Measure FY2015 Target Most Recent Actual Metric Status Updated Date of Most
Recent Actual *
Maintain a high % in financial transaction accuraMaintain a high % in financial transaction accuracy More..Semi-AnnualPercentPercent9999Met2014-12-17
Maintain # of classes offered to ensure complianceMaintain # of classes offered to ensure compliance with SLA More..MonthlyNumberNumber44Met2015-03-12
decrease average # seconds to run reportsdecrease average # seconds to run reportsMonthlyNumberNumber4040Met2015-03-12
Decrease % of delayed report submissions due to unDecrease % of delayed report submissions due to unvalidated numbers More..QuarterlyPercentPercent0.450.475Not Met2015-01-13
Maintain a high % of system uptimeMaintain a high % of system uptimeMonthlyPercentPercent9999.5Met2015-03-12
Reduce % CPU utilization through process improvemeReduce % CPU utilization through process improvements More..MonthlyPercentPercent3535Met2015-03-12

* Value is self-reported by the agency.

Other Investment Metrics

Category Value
Does the investment have any activities with a planned duration greater than a year?:Yes
Planned duration of the longest activity (days):518
Average planned duration of in-progress and future activities (days):518
Planned cost of one activity is greater than 25% of total planned cost of all activities?:Yes
Number of contracts applying modular development principles:3

All activity calculations assess only activities with no related child activities.